Questions about OIR's activities can
be directed to
Back! As we begin the new academic year OIR would like to provide
you with information about the services we provide and some useful
university information. One of the important functions of
OIR is to conduct research about the university to support
decision making. Since many of you depend on OIR for
official information for a variety of purposes, we publish
a quarterly newsletter to inform you about research
activities that might be useful to you. We welcome your comments
about our newsletter and appreciate your support. Please feel free
to contact us if you have any questions or concerns.
Frank J. Doherty, Ph.D. Director, OIR
Recent Additions to OIR's
and Institutional Effectiveness's Web Sites:
We have greatly updated the peer information on our web site,
including the following:
Annually OIR produces a Statistical Summary of
important information about JMU. Six years ago OIR placed its
first Statistical Summary on the web. Now, as information is
collected and verified, we will place new pages on our web site.
Several tables are already available in the
2001-02 Statistical Summary.
Data: Data on average faculty salaries for JMU's peer group
are displayed for 1992-93 to 2000-01.
Information: Several tables of information that compare
JMU with our peers have been added. These include information
about graduation rates, finances, costs, etc.
program reviews, annual reports, and 2000-01 goals and
of Institutional Effectiveness is coordinating the development
of a web-based comprehensive planning database that is ready
for use. This system provides a single point
of entry for all strategic and operational university goals and
objectives. It can be used to display on the web unit, division,
and university goals. It encourages collaboration in the
development and reporting of goals and objectives throughout the
university. It incorporates the requirements by SACS for
the integration of Mission, planning, evaluation and assessment,
and use of results for program improvement. The module was
developed by the Madison Media
Lab. In 2001-02 development and maintenance of the Planning
Database shifts to
Technology. This was done to integrate the system with
PeopleSoft and to prepare for significant enhancements in the next
several years. Many thanks to the Media Lab for their excellent
OIR is very involved in supporting the SACS
Self-Study. OIR provides a significant amount of data for the
Self-Study as well as organizes and maintains the Self-Study online
Study of JMU Faculty
OIR has been collecting data on faculty since
1986. A study will be completed in the fall of 2001 on various
trends in faculty employment, turnover, etc.
Each year OIR and Resource Planning submit
to SCHEV a
facilities inventory file of all space on campus. We currently
have more than 12,000 unique spaces in the file. The inventory has
been placed online so that
space can be reviewed by building. Soon we will give departments
the ability to search for space assigned to them.
OIR also creates a facilities utilization file
for SCHEV. This file is used to calculate utilization statistics
for the use of classrooms and regularly scheduled labs.
official utilization statistics were reported by SCHEV in July.
JMU again exceeded SCHEV's requirements for use of classrooms and
These statistics are part of JMU's performance measures for SCHEV.
OIR Program Review
This spring a focused program review of OIR's data
management capabilities is being conducted. Led by Dr. Robert Brookshire, the primary objective is to provide guidance to OIR
about how to manage its large data files and eventually make them
more accessible to the university community.
The National Center for Education Statistics
College Opportunities On-Line (COOL)
College Opportunities On-Line is designed to help college
students, future students, and their parents understand the
differences between colleges and how much it costs to attend
college. Click here
then search for James Madison University for information about JMU.
The May/June 2001 issue of "The
Technology Source," a free, refereed e-Journal
published by UNC-Chapel Hill and sponsored by SCT, SmartForce,
for Institutional Research has many useful links on its web
site, including Student Affairs, Enrollment Management, Learning,
Outcomes, and Academic Programming.
Enrollment Projections At JMU
The purpose of this Research Notes is
to describe the process by which the Office of Institutional
Research (OIR) develops JMU's enrollment projections.
The State Council of Higher
Education for Virginia (SCHEV) is required by Code
of Virginia to coordinate enrollment
projections for the public higher education institutions. In
the spring of odd numbered years each higher education institution
must submit formal enrollment projections to be approved by SCHEV.
Enrollment projections serve
several purposes. JMU's Budget
Office uses the enrollment projections to estimate the revenue
that will be generated to support the university's annual budget.
The Division of Academic Affairs uses the projections to estimate
the number of new freshmen and transfers that they need to
accommodate. The Admissions
Office uses the new freshmen and transfer targets to determine
the number of new students to offer admission. The importance of
accuracy has increased dramatically as the university has
stabilized enrollments. Even a 100 student shortfall or
miscalculation in the number of out-of-state students will have a
significant impact on revenues in the 100's of thousands of
Enrollment projections have been
prepared by OIR for more than 20 years. Each year they are revised
to incorporate emerging enrollment trends and the strategic goals
of the university's administration. In the 1970's, 1980's, and
1990's JMU's strategic goals included growth from 4,041 in fall
1970 to 14,961 in fall 2000.
administration incorporated the work of the Centennial Commission
into a set of 29 Defining Characteristics, of which #25 addresses
university, long characterized for its continuous enrollment
growth, will stabilize residential enrollment.
In his inaugural
address, President Rose reiterated the university's commitment to
stabilize residential enrollment.
"As president, I will do my utmost to provide a
compelling and convincing argument to generate additional State
resources for the University’s operating budget. While
additional capital outlay dollars are needed for new buildings
to satisfy current enrollments, it must also be recognized that
we have renovation and renewal requirements to upgrade aging
facilities on our campus. Once we achieve our previously agreed
upon enrollment projections we must stabilize the residential
enrollment until we are able to reach a satisfactory funding
Based on the work
of the Centennial Commission, the administration's goal, and JMU's
need for financial predictability, OIR pursues the following two
goals when developing enrollment projections.
- Provide input
to help JMU stabilize enrollment.
students will account for less than 30 percent of all
OIR monitors the following trends to develop enrollment
- Retention and graduation rates of all students, by residence
(in-state or out-of-state), and by gender
- The number of graduate students
- Average credit hours taken by students.
Notes on enrollment projections can be viewed by clicking here.
A summary sheet of
JMU's enrollment projections can be viewed by clicking here.